PASSPORT PROGRAM

eClaim Training Sessions

The next eClaim training session will take place on June 13 at 12:00 PM. Interested participants can register using this link: How to submit and manage an eCLAIM Webcast – June 13 at 12: 00 PM (constantcontact.com)

Important Information Regarding Passport Program Allocation Increases

As you may be aware, the Provincial Government has extended the Personal Support Worker wage enhancement past March 31st, 2022, and has introduced legislation to support the enhancement in becoming permanent.

In tandem with this announcement, The Passport Program will also be increasing funding for its participants. Effective July 1st, 2022, Passport Program participants will receive an increase in their annual Passport approval amount. The increase will be pro-rated for 9 months for the 2022-2023 fiscal year.

Please be advised that this funding will be automatically added to your Passport approval amount starting July 1st, 2022 and no action is required by you.

Effective April 1st, 2023, the full 12 months of the increase will be provided for the 2023 – 2024 fiscal year.

Passport Program recipients can continue to access funding through the same process as the temporary wage enhancement and can continue to submit claims through the regular claims process for any support hours worked from October 1st, 2020 to June 30th, 2022.

Please note that all claims for Support Worker hours must be submitted by June 30th, 2022 to receive funding for the $3.00 per hour top-up. Similar to the temporary wage enhancement, the $3.00 per hour top-up will not come out of your annual Passport approval amount.

If you have questions or concerns regarding the Passport Program funding increase, please contact your Passport Worker directly per the alphabet assignment outlined below.

For last names, “A” and “B” as well “S” through “Z,” please contact Leslie Cook: 705-733-3227 x 2230 lcook@catulpa.on.ca
For last names, “C” and “D” as well “M” and “Mc” through “R,” please contact Melina McKay: 705-733-3227 x 2179 mmckay@catulpa.on.ca
For last names E through L, please contact Lisa Teske: 705-733-3227 x 2241 lteske@catulpa.on.ca

You can also learn more about the Passport Program by visiting the Ministry of Children, Community and Social Services – Passport

My Direct Plan (MDP)

An Overview Of MyDirectPlan
Click HERE To View The Presentation

How To Use The MyDirectPlan Mobile App
https://www.youtube.com/watch?v=khSZ6jXu5gY

How To Set Up Your MyDirectPlan Account
https://www.youtube.com/watch?v=7qrzvfagurM&t=141s

YouTube Channel Link
https://www.youtube.com/c/MyDirectPlan

*Please Be Advised That New Passport Program Guidelines (See Below) Came Into Effect On September 1st, 2021*

Passport Program Guidelines

Passport Program Tip Sheet

Passport Program New Claim Tip Sheet 

Passport Program Person Managing Funds Tip Sheet 

Passport Program Live Event Tip Sheet 

About the Program

Passport promotes social inclusion by helping people be able to take part in their community’s activities. It respects personal choices and works with the person to achieve goals. It builds independence by developing social and life skills.

Funding support allows people the chance to participate in community activities whether they are in school, have left school, or are living independently. It can help caregivers of an adult with a developmental disability take a break from their caregiving responsibilities. Passport funding can be used to hire support workers, create a person-directed plan to reach goals and arrange respite care.

Passport is a reimbursement program. Individuals and families have the option of receiving funding to purchase services or they can choose to access services through Ministry funded agencies.
Participation supports can include programs, classes, camps, pre-employment and employment supports and transportation to and from activities among others.

The funding cannot be used to compensate a primary care giver regardless of their residence, the spouse of a person with a developmental disability regardless of their residence, or a child under the age of 18.

The Role of Catulpa Community Support Services

• Provides program funding information to families and individuals within Simcoe County
• Assists families with funding documents and planning
• Provides program accountability to Ministry of Community and Social Services
• Provides person centred planning based on the strengths, needs and values of the person

Steps to submit a Passport expense claim

When submitting your Passport expense claim, you must include:

• copies of all invoices and receipts you claiming, and
• a signed Passport Purchase of Service Invoice Form

 

Step 1: Collect all your information

Collect all your invoices and receipts. If they are hard to read, use a black pen to write the date, amount and item(s) on the receipt. You must have a receipt or invoice to claim an expense in the community participation and “other†sections.

Step 2: Fill out the Passport Purchase of Service Invoice Form

• PAGE 1. Your local Passport agency fills out the client name and payee information. If you note an error, contact your local Passport agency.

• PAGE 1. Sign the form. The “person managing the funding†is the person who signed the service agreement with the Passport agency.

• PAGE 2. Complete only if you hired a Support Worker. The Support worker writes her/his name in the “Name of support worker†and signs the bottom of the form.

• PAGE 2. If you hired multiple Support Workers, you need to fill out a separate PAGE 2 for each worker. Each Support Worker signs his/her form.

• PAGE 2. Travel expenses for a Support Worker or other caregiver can be claimed without a receipt. Just write “flat rate†in the rate section if you paid a flat fee rather than a cost-per-kilometre fee.

• PAGE 3 . Travel expenses for a taxi or ride service (Uber, Lift, etc.) can be claimed in section #9. You must provide a receipt.

• PAGE 3. If you used an administrator, you must have a receipt to claim this expense. NOTE: Total annual expense can’t be more than 10% of your total annual funding.

• “BLANK†PAGES. If you don’t have any expenses to fill out on a page, you don’t have to submit that page. For example, if your only expense is a camp fee you paid, you can just submit Page 1 and Page 3.

Step 3: Submit your claim

If you prefer to submit by email
• Your email attachments cannot exceed 10MB. If your email attachments are more than 10MB, you must fax your claim instead.
• Never split up your expense claim into multiple emails.
• Scan your receipts/invoices OR take a photo. You can combine multiple receipts into 1 photo if every receipt is clearly readable.
• Scan your Passport Purchase of Service Invoice Form or take a photo of each page.
• Attach all photos and/or scans to your email. Do not embed photos in to the body of your email.
• Never ZIP attachments, encrypt or add password protection
Email address for claim submissions: invoices@familyservicetoronto.org

If you prefer to submit by fax
• Page 1 (the logo page) must be your fax cover sheet. Do not use any other fax cover sheet. Include all invoices/receipts and your Passport Purchase of Service Invoice Form
Fax numbers for claim submissions: 1-416-943-6293 or 1-855-814-2403 (toll-free)

If you are submitting claims for more than one person, you need to repeat the above process separately for each person. Each expense can only be assigned to one person.

If you have one receipt/invoice that covers costs for multiple individuals eligible for Passport funding, make photocopies and break down the expense per person. For example, you received a $40 receipt when going bowling with 4 clients. Photocopy the receipt 4 times. On each copy, write a note to say $10 applies to the client for whom you are preparing a claim.

Step 4: Processing of your claim

• It may take up to 30 minutes for PassportONE to receive your submission by fax or email. An automatic email will be sent back to you to let you know the forms have been received. Please be patient.
• Your expense reimbursement will be deposited into your account when your claim is processed. If PassportONE has questions about your claim, or information is missing, you will be contacted.