Current Openings

View our career opportunities below. Disability accommodations are available should you require them.

Barrie, Ontario (Hybrid)

Full time

$24.21 -$27.08 per hour

PURPOSE OF POSITION:
To support the Simcoe County CAPC Program Manager and programs with administrative tasks.

STATEMENT OF MAJOR RESPONSIBILITIES:
Funding Applications and Program Reporting

Support the completion of several annual funding applications
Support quarterly and annual program reporting

Data Analytics and Information Management

Use client database software (EMH Ware) to track and project program activities and participation, including demographic assessments
Conduct data analysis and statistical reporting for program planning and funders
Develop database forms and reports to expand reporting as necessary (with IT)
Use survey tools to gather and assess feedback from stakeholders
Organize and manage the CAPC shared folders

Accreditation Compliance

Draft and update CAPC standards and guidelines as needed
Support staff compliance with CAPC standards and guidelines review
Maintain local staff emergency contact information
Draft and update job specifications

Financial Processes and Asset Tracking

Acquire, deploy, and track the distribution of a high volume of grocery gift cards
Track vendor accounts and small contracts
Process invoices to the Financial Department
Track other assets such as keys, promotional merchandise, etc.

Social Media Support

Monitor inbox and comments/reactions on social media (Facebook, Instagram)
Collaborate with Team Lead to support communication and promotion to participants.

Assistant to the CAPC Program

Receive and process participant intake forms, check eligibility and share updates.
Work with Registered Dietitian to maintain program files on a regular basis
Develop program forms as required

Assistant to the CAPC Program Manager

Support Program and Project Coordination
Attend occasional meetings and speaking engagements
Assist with organization and registration for training

General Administrative Support:

Respond to inquiries (phone, text, email) and provide direction and resources, as required
Prepare meeting agendas and minutes
Draft correspondence
Schedule meetings, conference registrations, order supplies, arrange deliveries
Be aware of and adhere to Health & Safety Policy Rules & Regulations, referring to the Program Manager, as necessary
Adhere to agency and program policies and procedures
Other related duties, as assigned

QUALIFICATIONS
Education & Experience

1-2 years of post-secondary education preferably in office administration
1-2 years of office administration in the social services sector or related field
Experience with funding applications and associated reporting preferred

Knowledge and Skill Level

Proven ability to provide a high level of administrative duties in a professional and efficient manner.
Demonstrate skill in decision making, problem solving, and collaboration as a team member
Demonstrate discretion, tact, and courtesy, in relation to colleagues, participants, and the handling of confidential material.
Experience in a non-profit setting, with multicultural and diverse populations is considered an asset.
Proficient with a variety of computer and database programs, Microsoft Office, Zoom, TEAMS and social media platforms.
Demonstrate well developed interpersonal, written, and oral communication skills
Ability to organize and prioritize workload and thrive in a fast-paced environment
Possesses a high level of analytical skills/knowledge
A working knowledge of French and/or any additional languages is beneficial

Valid driver’s license and access to a reliable vehicle and sufficient insurance.

Apply for this Position

Barrie, Ontario

Volunteer

VOLUNTEER BOARD OF DIRECTORS MEMBER

POSITION: Board of Directors, Accounting Professional

LOCATION: Barrie

Catulpa Community Support Services is actively seeking passionate individuals residing in the County of Simcoe or York Region who have a keen interest in services and programs for individuals with special or unique needs. We invite applications for a Volunteer Board Audit and Finance Committee role in Barrie, ON, where successful candidates will play a crucial role in overseeing the agency’s governance and shaping its future policies. Individuals with disabilities and those from diverse backgrounds and experiences are encouraged to apply.

Currently, Catulpa Community Support Services invites volunteer applicants in the role of:

Accounting Professional

Experience: To be considered for the role of Accounting Professional on the Catulpa Community Support Services Board Audit and Finance Committee, candidates should possess a strong background in finance and accounting, ideally with a professional designation such as CPA. Candidates should demonstrate a comprehensive understanding of financial management, budgeting, and reporting processes. Experience in non-profit organizations or social service sectors is advantageous, as it indicates a familiarity with the unique financial challenges and reporting requirements inherent in these settings. Strong analytical and strategic financial planning skills are crucial, as the Accounting Professional will play a pivotal role in ensuring the organization's fiscal responsibility and sustainability. The ability to collaborate effectively with other Board Members, understand the financial implications of strategic decisions, and contribute to the agency’s overall financial health is essential for success in this position.

Volunteer Board Audit and Finance Committee: Role & Time Commitment

The Catulpa Community Support Services’ Board is responsible for effective governance of the agency through oversight of strategic planning, fiscal review and determination of mission-related policy.

It is not responsible for fundraising, personnel, programs, services, curricula or budgets. Volunteer Directors provide special skills and knowledge, (finance, law, social services, healthcare, etc.) within the Board setting.

Meetings take place in Barrie, Ontario six times annually for approximately three hours per meeting. Successful Board of Director applicants are appointed for a term of three years and provided a mentor.

‍

Apply for this Position

Learn More About Us

Current Openings

View our career opportunities below. Disability accommodations are available should you require them.

Barrie, Ontario (Hybrid)

Full time

$24.21 -$27.08 per hour

PURPOSE OF POSITION:
To support the Simcoe County CAPC Program Manager and programs with administrative tasks.

STATEMENT OF MAJOR RESPONSIBILITIES:
Funding Applications and Program Reporting

Support the completion of several annual funding applications
Support quarterly and annual program reporting

Data Analytics and Information Management

Use client database software (EMH Ware) to track and project program activities and participation, including demographic assessments
Conduct data analysis and statistical reporting for program planning and funders
Develop database forms and reports to expand reporting as necessary (with IT)
Use survey tools to gather and assess feedback from stakeholders
Organize and manage the CAPC shared folders

Accreditation Compliance

Draft and update CAPC standards and guidelines as needed
Support staff compliance with CAPC standards and guidelines review
Maintain local staff emergency contact information
Draft and update job specifications

Financial Processes and Asset Tracking

Acquire, deploy, and track the distribution of a high volume of grocery gift cards
Track vendor accounts and small contracts
Process invoices to the Financial Department
Track other assets such as keys, promotional merchandise, etc.

Social Media Support

Monitor inbox and comments/reactions on social media (Facebook, Instagram)
Collaborate with Team Lead to support communication and promotion to participants.

Assistant to the CAPC Program

Receive and process participant intake forms, check eligibility and share updates.
Work with Registered Dietitian to maintain program files on a regular basis
Develop program forms as required

Assistant to the CAPC Program Manager

Support Program and Project Coordination
Attend occasional meetings and speaking engagements
Assist with organization and registration for training

General Administrative Support:

Respond to inquiries (phone, text, email) and provide direction and resources, as required
Prepare meeting agendas and minutes
Draft correspondence
Schedule meetings, conference registrations, order supplies, arrange deliveries
Be aware of and adhere to Health & Safety Policy Rules & Regulations, referring to the Program Manager, as necessary
Adhere to agency and program policies and procedures
Other related duties, as assigned

QUALIFICATIONS
Education & Experience

1-2 years of post-secondary education preferably in office administration
1-2 years of office administration in the social services sector or related field
Experience with funding applications and associated reporting preferred

Knowledge and Skill Level

Proven ability to provide a high level of administrative duties in a professional and efficient manner.
Demonstrate skill in decision making, problem solving, and collaboration as a team member
Demonstrate discretion, tact, and courtesy, in relation to colleagues, participants, and the handling of confidential material.
Experience in a non-profit setting, with multicultural and diverse populations is considered an asset.
Proficient with a variety of computer and database programs, Microsoft Office, Zoom, TEAMS and social media platforms.
Demonstrate well developed interpersonal, written, and oral communication skills
Ability to organize and prioritize workload and thrive in a fast-paced environment
Possesses a high level of analytical skills/knowledge
A working knowledge of French and/or any additional languages is beneficial

Valid driver’s license and access to a reliable vehicle and sufficient insurance.

Apply for this Position

Barrie, Ontario

Volunteer

VOLUNTEER BOARD OF DIRECTORS MEMBER

POSITION: Board of Directors, Accounting Professional

LOCATION: Barrie

Currently, Catulpa Community Support Services invites volunteer applicants in the role of:

Accounting Professional

Volunteer Board Audit and Finance Committee: Role & Time Commitment

‍

Apply for this Position

Working at Catulpa

Current Openings

Current Openings